Leading Vaccine Management Software for Offices | Worksphere

VACCINATION RECORD MANAGEMENT

Simplify Employee Vaccination Tracking

Confidently manage employee vaccine records with our secure solution. Easy for employees, efficient for HR.

How it works

Make vaccination record collection easy for your team

Employee Vaccination Status Self-Attestation

Your team uploads vaccination status and required documentation using our mobile-friendly web based app.

Review Documentation and Set Entry Criteria

HR reviews, approves and reports on employee vaccination documentation and status from their secure dashboard.

Monitor Company Vaccination Rates

Gain visibility on who is fully vaccinated, unvaccinated or undeclared. Track rates across all your locations.

easy to use and manage

Save time with automated vaccine record collection

Easy to set up

Go live in less than a day. Worksphere provides onboarding support, so you can get answers quickly.

Simple upload and verification

Self-service, web-based app for employees to attest to vaccination status and provide documentation.

save time and resources

Simplify HR workflows and compliance

Review and validate vaccination documentation

Track and confirm vaccination status from your dashboard. Set state-by-state rules and meet OSHA ETS record collection requirements.

Set custom rules for in-office time

Integrates with our office schedule tools so you can set custom entry and screening criteria. Block unvaccinated employees from scheduling in-office.

Private, secure, and HIPAA compliant

Stop using spreadsheets and survey tools that fall short of employee data security best practices.

Keep your workplace safe

Reduce business risk and liability

Commit to employee wellness

Fast-track immunized employees for updated safety measures while maintaining the overall safety of your team.

Know your team's immunity status

Use real-time data on the COVID-19 immunity status of your workforce to drive workplace safety and meet regulatory requirements.

Shareable reports

Provide real-time, downloadable reports for Contact Tracing and Vaccination Status for leadership and regulators.

Give your team the safe office they deserve.

office safety tools simplified

One integrated platform for all your office safety needs

Confirm Vaccination Status

Securely track the immunity status of your workforce. Automate the process of collecting proof of vaccination and calculating immunity dates.

Meet Regulatory Requirements

Meet state and national requirements for COVID-19 pandemic workplace safety.

Custom Health Screening

Screen employees for COVID-19 symptoms before they arrive to work. Block symptomatic employees from scheduling in office.

Office Contact Tracing

Quickly identify who may have been exposed to sick employees. Provide fast and accurate reporting as needed to meet local guidelines.

Protect Employee Health Information

Securely store employee vaccine and health screening information in compliance with data security regulations.

Capacity Limits and Distancing

Enable social distancing through auto-enforced capacity limits. Block seats that are too close together on your interactive floorplan to ensure employees stay 6 ft/2m apart.

Vaccine FAQs

Not finding the answer you need here?

The FDA makes the final determination if a vaccine is safe for use in the United States.  They have established rigorous standards for COVID-19 vaccine development. You can read more about vaccine safety and monitoring from the Centers for Disease Control and Prevention (CDC).

No, this is a fully optional feature. Only admins have the ability to turn this on for their company.

There have been many articles and opinions written on this subject, and whether an employer may require or mandate COVID-19 vaccination is a matter of state or other applicable law.

Worksphere recommends that you consult with your legal counsel to determine what is right for your company. In December 2020 the Equal Employement Opportunity Commission (EEOC) issued guidance on vaccine mandates, allowing employers to require employees to take the COVID-19 vaccine subject to certain legally protected exceptions for disability and religious beliefs. 

Here are a few sources on vaccine requirements in the workplace:

Yes, you can turn on vaccine tracking for your workplace in Worksphere for all employees. This will not force employees to report their vaccination status in order to use Worksphere.

The security of your employee data security is our top priority. Worksphere meets all state regulations for personal data security. You can read more about our data security standards here.

Access to employee vaccination records is limited to admin users only in the system. No other employees will have access to view vaccine status.

Vaccination Record Card upload is an optional step that is determined on a company level. You can choose not to request Vaccination Record Cards from your employees.

COVID-19 Resources

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